Register Webinar Attendees with Session Selection and Reminders

What You Get

This webinar registration template captures attendee information for online events. Nine pre-configured fields cover contact details, professional context, session selection, timezone, reminder preferences, and learning goals. Multi-session dropdown supports recurring webinar series.

Template Structure

First Name (Required)

Text input for attendee's first name. Character limit 2-50 characters. Required for personalized webinar communications and certificate generation.

Last Name (Required)

Text input for attendee's last name. Character limit 2-50 characters. Required for formal attendance records and follow-up.

Email Address (Required)

Email field with validation. Required for sending webinar join link, calendar invite, and reminders. Validated format ensures link delivery.

Company (Optional)

Text input for organization name. Character limit maximum 100 characters. Optional to accommodate both professionals and individual learners. Useful for B2B segmentation but not essential for webinar access.

Job Title (Optional)

Text input for role/position. Character limit maximum 100 characters. Optional field helps presenter tailor content to audience seniority and function. Marketing managers need different examples than CEOs.

Preferred Date/Time (Required)

Dropdown menu with webinar session options. Default options:

• Monday, Dec 15 - 2:00 PM EST
• Wednesday, Dec 17 - 11:00 AM EST
• Friday, Dec 19 - 4:00 PM EST

Required for multi-session webinars. Customize with your actual session dates/times. Single-session webinars can remove this field.

Timezone (Required)

Dropdown menu for attendee timezone. Default options:

• EST (UTC-5)
• CST (UTC-6)
• MST (UTC-7)
• PST (UTC-8)
• Other

Required to send reminders at correct local time. Prevents confusion about session timing for distributed audiences. Expand options for international webinars (GMT, CET, IST, AEST, etc.).

Send Me Reminders (Optional)

Checkbox field (multi-select) for reminder preferences:

• 1 day before
• 1 hour before
• 15 minutes before

Optional field lets attendees control notification frequency. Those who opt in have higher attendance rates. Use selections to trigger reminder emails via integration.

What Would You Like to Learn? (Optional)

Text area for learning expectations. Character limit maximum 500 characters. Optional field provides presenter with audience interests. Can adjust webinar content to address common questions or pain points mentioned.

How to Use This Template

1. Load Template

Click "Use This Template" and sign up for FormFlux (free, no credit card). Webinar registration form loads in the builder with all fields pre-configured.

2. Update Session Dates

Edit Preferred Date/Time dropdown with actual webinar schedule:

Single One-Time Webinar

• Remove dropdown entirely
• All registrants join same session
• Simpler form (8 fields instead of 9)

Multiple Sessions (Same Content)

• List all available dates/times
• "Tuesday, Jan 15 - 2:00 PM EST"
• "Thursday, Jan 17 - 10:00 AM EST"
• "Friday, Jan 18 - 4:00 PM PST"

Recurring Webinar Series

• "Week 1: Introduction (Jan 15)"
• "Week 2: Advanced Techniques (Jan 22)"
• "Week 3: Q&A Session (Jan 29)"

3. Customize Timezone Options

Match your audience geography:

US-Only Webinars

• EST, CST, MST, PST

North America

• Add: EST, CST, MST, PST, AST (Atlantic)

Global Webinars

• GMT (UK), CET (Europe), IST (India), SGT (Singapore), AEST (Australia), JST (Japan)

Or Simplify

• Single field: "What timezone are you in?" (text input)
• Attendees type "EST" or "GMT+1"

4. Set Up Webinar Link Delivery

Send join link immediately after registration:

Auto-Responder Email

1. Enable auto-reply in email settings

2. Subject: "You're Registered! Webinar Details Inside"

3. Message:

```

Hi {{first_name}},

You're confirmed for our webinar on {{session_datetime}}!

📅 Add to Calendar: [Attach .ics file or Google Calendar link]

🔗 Join Link: [Zoom/WebinarJam/Google Meet link]

🕐 Your Timezone: {{timezone}}

What to expect:

- Duration: 60 minutes + 15 min Q&A

- Format: Live presentation with interactive Q&A

- Recording: Available for 7 days if you can't attend live

We'll send reminders:

- 1 day before

- 1 hour before

See you there!

[Your Name]

```

Calendar Invite

• Include webinar link in calendar event
• Set reminder for 15 minutes before
• Add dial-in number for backup access

5. Configure Reminder System

Reduce no-shows with reminders:

Using Zapier + Email Tool

1. Connect Zapier to FormFlux

2. Add registrants to email sequence

3. Schedule emails:

- 7 days before: "Webinar coming up next week!"

- 1 day before: "Tomorrow: Join us for [Topic]"

- 1 hour before: "Starting soon! Here's your join link"

Using Zapier Delay

1. New registration triggers Zapier

2. Delay: Until 1 day before webinar date

3. Action: Send reminder email

4. Repeat with 1 hour delay step

Manual Reminders

1. Export registrants to email tool (Mailchimp, ConvertKit)

2. Create reminder email sequence

3. Send scheduled broadcasts

6. Track Registration Sources

Measure webinar promotion effectiveness:

Add Referral Field

• Type: Dropdown
• Label: "How did you hear about this webinar?"
• Options: Email invitation, LinkedIn, Twitter, Company website, Colleague referral, Blog post, Other
• Required: Optional
• Use case: Measure which channels drive most registrations

7. Publish Registration Form

Promote webinar across channels:

• Landing page: Dedicated /webinar page with embedded form
• Email campaigns: Include registration link in promotional emails
• Social media: LinkedIn/Twitter posts with form link
• Blog posts: CTA at end of related articles
• Website header: Banner with "Upcoming Webinar - Register Now"

Why Use This Template

Multi-Session Management

Session selection dropdown lets you run multiple webinar times from one form. Track registration counts per session. Close sessions when capacity reached or low interest.

Global Audience Support

Timezone field prevents confusion for distributed attendees. Send reminders in their local time. Reduces "I missed it because I calculated wrong timezone" complaints.

Higher Attendance Rate

Reminder checkboxes let attendees opt into notifications. According to webinar industry data, attendees who opt in to reminders have 40-50% higher show-up rates compared to those who skip reminder preferences.

Presenter Preparation

Learning goals field shows what attendees expect. Adjust presentation to address common questions. Reference specific attendee interests during Q&A.

Lead Qualification

Company and job title fields (even optional) provide valuable context for B2B webinars. Route enterprise attendees to sales follow-up. Send targeted post-webinar offers based on role.

Ready to Use This Template?

Click "Use This Template" to load the webinar registration form in your FormFlux account. Free signup, no credit card required. Customize session times, set up join link delivery, and start registering attendees.

What's included:

• 9 pre-configured fields
• Multi-session support
• Timezone selection
• Reminder preferences
• Email validation
• Mobile-responsive design
• Conversational mode
• All integrations available
• Export to CSV/JSON

Setup time: 2-3 minutes Cost: Free (Pro features optional) No credit card required